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When creating calendar events, the default setting allows you to schedule events that stick to minute increments in duration. But what if you have a call that you know will take only 15 minutes? You have the option to create custom lengths of meetings and appointments by typing in your own start and end times instead of simply using the minute options offered in the drop down lists.

Scheduling short 10 to 15 minute blocks of protected time for those needs can help your day run smoothly. Be Flexible. A handy time management trick used by many Outlook users is creating appointments on your calendar to work on solo projects such as administrative tasks or writing.

This can help you claim the blocks of time you need to get important work done. Have a story idea or news to share? Share it with Working Duke. Follow Working Duke on Twitter and Facebook. Retiring US representative offers ways Congress can restore itself. Skip to main content.

Corrine Starke, executive assistant for William Fulkerson, the executive vice president for Duke University Health System, uses Microsoft Outlook's calendar function every day. Photo by Stephen Schramm. Share this story Share this story on facebook Share this story on twitter Share this story on reddit Share this story on linkedin Get this story's permalink Print this story.

Stephen Schramm WorkingatDuke. Make Your Schedule Colorful One of the more popular bits of advice Iyengar passes along is the use of color coding for events. This article explains how to sync your Google Calendar with Outlook , and Outlook ; it also provides an overview of free tools and services to help you choose the approach best suited for your needs.

My life seems to only be organized when it comes to my Outlook Calendar, and thank goodness for this small piece of Outlook that helps me keep my life in balance. My entire office has access to each other's calendars making meeting scheduling a breeze, when the external Board I serve on needs to know when a good time is, I simply email them my next month and let them pencil themselves in Have you ever opened Outlook and suddenly felt Bored with the look and feel that you get with its presets?

You don't have to feel like that anymore! There is a way to customize your Outlook so it works the way YOU want it to work. Well I'm glad you asked Posts tagged "Outlook Calendar". How to share Outlook calendar with Google Sharing something between two different applications is often far more complicated than it needs to be, especially when it comes to Microsoft Outlook and Google Gmail, the two most prevalent mail and calendar apps used today.

How to add and view shared calendar in Outlook In the previous article, we discussed different ways to share Outlook calendar with other people.

 

Microsoft outlook calendar tutorial 2016 free -

 

For many at Duke, the Outlook calendar helps us chart our days. Check out a few of the fun, simple ways you can get more out of your Outlook calendar. Make Your Schedule Colorful. One of the more popular bits of advice Iyengar passes along is the use of color coding for events.

Using colors, customize your schedule so events such as phone calls, meetings or personal appointments are easily identifiable at a quick glance. Keep Your Private Items Private. Allowing a collaborator to see your schedule is a handy way to coordinate meetings. But do you want your colleagues to see everything on your schedule? Perhaps not. You can control what information gets seen by others on your calendar. Get Specific with Time.

When creating calendar events, the default setting allows you to schedule events that stick to minute increments in duration. But what if you have a call that you know will take only 15 minutes? You have the option to create custom lengths of meetings and appointments by typing in your own start and end times instead of simply using the minute options offered in the drop down lists.

Scheduling short 10 to 15 minute blocks of protected time for those needs can help your day run smoothly. Be Flexible. A handy time management trick used by many Outlook users is creating appointments on your calendar to work on solo projects such as administrative tasks or writing. Just as you write in a notebook, you can click any time slot in the Outlook Calendar and start typing.

By using the Calendar you can create appointments and events, organize meetings, view group schedules, and much more. Click any time slot in the Outlook Calendar and start to type to create your appointment or event. You can opt to have a sound or message remind you of appointments, meetings, and events, and you can color items for quick identification. For more information, see Create or schedule an appointment and Create an event. Select a time on the Calendar, create a meeting request, and select the people to invite.

Outlook helps you find the earliest time when all the invitees are free. When you send the meeting request by email, the invitees receive the request in their Inbox.

When the invitees open the request, they can accept, tentatively accept, or decline your meeting by clicking a single button. If your request conflicts with an item on the invitees' Calendar, Outlook displays a notification. If you, as the meeting organizer, allow this, invitees can propose an alternative meeting time. As the organizer, you can track who accepts or declines the request or who proposes another time for the meeting by opening the request.

For more information, see Schedule a meeting with other people. You can create calendars that show the schedules of a group of people or resources. For example, you can view the schedules of all the people in your department or all the resources, such as conference rooms, in your building.

This helps you schedule meetings quickly. You can view side-by-side multiple calendars that you created and also calendars shared by other Outlook users. For example, you can create a separate calendar for your personal appointments and view both your work and personal calendars side-by-side.

For more information, see View multiple calendars at the same time. You can also copy or move appointments between the displayed calendars. Use the Navigation Pane to quickly share your own calendar and open other shared calendars.

Depending on the permissions granted by the owner of a calendar, you can create or appointments on shared calendars. For more information, see Share an Outlook calendar with other people and Manage another person's mail and calendar items.

View calendars on top of one another in overlay view. You can use overlay view to display multiple calendars that you created and also calendars shared by other Outlook users. For example, you can create a separate calendar for your personal appointments and overlay your work and personal calendars to quickly see where you have conflicts or free time.

If you have access to a SharePoint site, you can view the lists of events from that site in your Outlook Calendar. You can change the list in Outlook, even when you are working offline. The changes are automatically synchronized when you connect to the Internet again. Also, you can view the SharePoint calendars side-by-side with other personal or shared calendars.